Looking for clerical assiatant in Harrow

We undertake measured Building Survey, and produce architectural drawing. Job description: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings. Providing real-time scheduling support by booking appointments and preventing conflicts.

What are you going to do

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff

 

What we offer

  • Competitive salary
  • Training
  • Free access to tutorial

What we ask:

  • At least finished college A levels
  • Communication and interpersonal skills
  • Organisational skills and ability to manage deadlines
  • Proficiency in IT

Extra information

Education Level
College, University
Location
Harrow
Working hours per week
28 - 40
Type of Contract
Summer / Holiday Jobs
Salary indication
Between £8.00 and £21.00 Per Hour
Responsible for
checking invoices, updating accounts,
Published at
17-06-2019
Type of Job
Admin / Secretarial, Engineering
Full UK/EU driving license preferred
No
Car Preferred
No
Must be eligible to work in the EU
Yes
Cover Letter Required
Yes
Languages
English

Admin Jobs | Engineering Jobs | Back Office Employee | Summer / Holiday Jobs | College | University

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