JOB ROLE
To ensure all Expenses are paid related to Charges Accounts provided they have been approved by competent authority and assist in all GB Admin related functions.
JOB RESPONSIBILITY
Ø Ensure that Invoices relating to General Expenditure and Fixed Asset Items are paid on a timely basis and allocated to correct ledger expenditure head.
Ø Ensure that Invoices relating to Staff general Expenditure are paid on a timely basis and allocated to correct ledger expenditure head.
Ø Ensure that all Invoices relating to Wholesale branch/ Subsidiary are suitably marked on the Expenses File.
Ø Ensure timely payment of BACS for Wholesale branch and Subsidiary and relevant split between the same.
Ø Ensure timely SWIFT payment for Wholesale branch and Subsidiary
Ø Pass relevant petty cash entries and clear the same on monthly basis from Suspense accounts and allocate them to relevant Office accounts.
Ø Pass entries in Finacle sent by HR dept.
Ø Ensure that all Invoices presented for Payments are properly authorised and are paid in accordance with the Scheme of Delegation of financial Powers.
Ø Ensure that non-recoverable VAT is posted as appropriate for Invoices where VAT cannot be recovered.
Ø Monthly Control return to be completed and issued to various authorising Departmental Heads within sitipuated time to which they relate.
Ø Ensure that all invoices are clearly marked in the general charges spreadsheet, Shared, LMB, Retail etc, for preparation of the VAT Return
Ø Ensure that any queries relating to expenses are acted apon in a timely manner.
Ø Ensure that Monthly Prepayments and Accruals are prepared accurately and in timely manner to be posted within stipulated time.
Ø Ensure direct debits are cleared from Nostro accounts for Wholesale Branch and Subsidiary and pass necessary split entries.
Ø Follow up with departments to get approved Invoices for clearance of direct debit entries pending in Nostro.
Ø Coordinate with various department and assist them with payment related queries and necessary MIS
Ø Ensure filing of Invoices and vouchers for audit purpose and maintain data of all documents sent to Iron Mountain.
Ø Ensure Payment process note is updated whenever any changes in process or on yearly basis as per audit requirement.
Ø Maintian registers , files and general administration.
Ø Assist in other functions of GB and Admin Department.
Ø Undertake duties as delegated by your line manager/ Head GB Admin/ COO.
Ø Provide cover to Junior associate/senior associate posted in GB and Admin department.
COMPETENCY
· Proven ability to be decisive critical problem solving skills - is able to develop effective solutions to problems facing Nostro entries.
· Should be results-driven, logical and have a methodical approach to achieving tasks and objectives.
· Proven to be extremely reliable and dependable.
· Analytical and questioning, strives for reducing outstanding entries in Nostro Accounts.
· Proven to be determined focused, and results-driven.
· Proven to be reliable and dependable in meeting objectives and hard working
· Proven to have excellent interpersonal skills (good communicator, leadership and high integrity)
· Proven to have good interpersonal skills and works well with others, motivates and encourages team-mates.
· Proven to be well organised, good planner and good time manager.
· Proven to be systematic and logical (develops and uses effective processes)
Role: Junior Administrator Payments - Banking
Job Type: Permanent
Location: London, City and County of the City of London,
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