Summer job opportunity to work at inclusive, creative and lively studio in Ancoats, Manchester. Possibility to remain on part-time after summer.
Reports to: Studio Manager
General Role: To provide the first point of contact for visitors and callers to the office, to create a good first impression of the company, to ensure that people feel looked after and at ease, and to undertake additional
administrative duties.
Duties Include:
• Meeting and greeting clients and visitors and dealing with them quickly in a friendly and efficient manner.
• Answering and screening calls, taking messages and arranging and confirming appointments.
• Organising and processing incoming and outgoing mail, arranging couriers and handling deliveries.
• Making travel and accommodation arrangements for senior members of staff and where required for visitors/clients.
• Managing the bookings and arrangements for the meeting rooms.
• Carrying out weekly inspections of the office environment and flagging any H&S issues with the
Studio Manager.
• Testing the fire alarm sounders on a weekly basis.
• Provide support to the Studio Manager, including admin support for the office and covering her duties during periods of absence.
• Ensuring contact data bases are current.
• Assisting with ordering of office supplies and consumables.
• To be self-motivated and to use initiative.
• Assist in the smooth running of the office on a day to day basis.
Other Duties: From time to time the company may make reasonable requests for you to undertake duties not necessarily covered in the above.
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