Facilities Coordinator in London

Job description

Role Summary

This Workplace experience role combines front-of-house reception duties with operational support for facilities management. The successful candidate will be the first point of contact for visitors and staff, while also playing a key role in maintaining the safety, functionality, and efficiency of the London environment. This position is ideal for someone looking to grow within facilities management while maintaining a strong customer service presence.

Key Responsibilities

• Serve as the primary point of contact for all visitors, ensuring a professional and welcoming experience.
  

• Manage switchboard operations, directing calls and messages appropriately.
  

• Maintain a clean, organized, and presentable reception area at all times.
  

• Coordinate meeting room bookings, set-ups, and AV support as required.
  

• Handle incoming and outgoing mail, courier services, and deliveries.
  

• Maintain visitor logs and issue access passes in line with security protocols.
  

• Support internal communications and announcements for campus-wide updates.
  

• Conduct daily walkthroughs of the premises to identify and report maintenance issues.
  

• Assist with coordination of planned and reactive maintenance activities.
  

• Issuing of Security passes - ensuring that the correct data has been recorded and placed on tracker
  

• Conduct weekly security pass audits
  

• Monitor and replenish stock levels of office supplies, cleaning products, and first aid kits.
  

• Support compliance with health & safety regulations, including fire safety checks, risk assessments, and incident reporting.
  

• Liaise with external contractors, vendors, and service providers to ensure timely and quality service delivery.
  

• PPM Schedule Management
  

• Client reporting
  

• Event Management - start to end
  

• PO Management
  

• Assist with space planning, office moves, and minor furniture installations.
  

• Maintain accurate records of maintenance logs, service reports, and compliance documentation.
  

• Support sustainability initiatives and waste management practices across the site.
  

Extra information

Status

Open

Education Level

Secondary School

Location

London

Type of Contract

Casual / Part Time Jobs

Published at

09-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English