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Admin Assistant and Activity Leader in Oxford

2 jobs for 2 different people: admin assistant (office help) and activity leader (taking care of Chinese students)

What are you going to do


The role is full-time, 40 hours per week. The post-holder will need to be available to work longer hours during the running of the programmes; time off in lieu is given for the extra hours worked.

Duties include the following:

  • assist with the day-to-day planning and administration for programmes, e.g. booking accommodation, teaching venues, lecturers, catering, travel and tours
  • assist with carrying out research to identify potential venues, tours, catering suppliers, etc., clarify availability, travel, entrance fees, etc., and negotiate with suppliers
  • assist with contacting teachers and speakers to confirm availability and lesson materials
  • assist with managing programmes while they are taking place, e.g. helping with check-in, looking after delegates, making sure venues are correctly set up, etc.
  • prepare programme materials i.e. students' packs
  • organise meetings and interviewers as required including room bookings and the provision of refreshments
  • provide administrative support to the team e.g. administrative duties, filing, photocopying, maintaining electronic diaries
  • maintain filling systems and and keep records as required, both paper and electronic
  • participate in team meetings
  • ensure stocks of stationery are maintained


  • Activity leaders will be responsible for the following duties including:
  • the week leading up to the course: attend briefing meetings and help with course preparation, e.g. packing and distributing welcome packs
  • meet groups at airports and helping with college/hotel check-ins and check outs
  • walk with students between venues in Oxford
  • socialise with students and getting to know them, e.g. having meals with them, joining social events
  • lead and participate in discussion groups
  • lead trips outside Oxford, e.g. London, Stratford-upon-Avon, Windsor and other destinations
  • be a point of contact for students, dealing with queries and referring any concerns to the appropriate member of staff
  • other similar duties as required, commensurate with the level of responsibility for the role

What we offer:

  • Supportive environment, an opportunity to grow and shine within the company.

What we ask:

  • Minimum degree: University preferred, personality important
  • Minimum work experience: Some admin experience
  • Please send you CV and covering letter

Extra information

Education Level
College, University
Working hours per week
1 - 40
Type of Contract
Full Time Jobs
Type of Job
Admin / Secretarial
Full UK/EU driving license preferred
Car Preferred
Must be eligible to work in the EU
Cover Letter Required

Oxford | Admin Jobs | Full Time Jobs | College | University

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