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Admin Assistant and Activity Leader in Oxford

2 jobs for 2 different people: admin assistant (office help) and activity leader (taking care of Chinese students)

What are you going to do


The role is full-time, 40 hours per week. The post-holder will need to be available to work longer hours during the running of the programmes; time off in lieu is given for the extra hours worked.

Duties include the following:

  • assist with the day-to-day planning and administration for programmes, e.g. booking accommodation, teaching venues, lecturers, catering, travel and tours
  • assist with carrying out research to identify potential venues, tours, catering suppliers, etc., clarify availability, travel, entrance fees, etc., and negotiate with suppliers
  • assist with contacting teachers and speakers to confirm availability and lesson materials
  • assist with managing programmes while they are taking place, e.g. helping with check-in, looking after delegates, making sure venues are correctly set up, etc.
  • prepare programme materials i.e. students' packs
  • organise meetings and interviewers as required including room bookings and the provision of refreshments
  • provide administrative support to the team e.g. administrative duties, filing, photocopying, maintaining electronic diaries
  • maintain filling systems and and keep records as required, both paper and electronic
  • participate in team meetings
  • ensure stocks of stationery are maintained


  • Activity leaders will be responsible for the following duties including:
  • the week leading up to the course: attend briefing meetings and help with course preparation, e.g. packing and distributing welcome packs
  • meet groups at airports and helping with college/hotel check-ins and check outs
  • walk with students between venues in Oxford
  • socialise with students and getting to know them, e.g. having meals with them, joining social events
  • lead and participate in discussion groups
  • lead trips outside Oxford, e.g. London, Stratford-upon-Avon, Windsor and other destinations
  • be a point of contact for students, dealing with queries and referring any concerns to the appropriate member of staff
  • other similar duties as required, commensurate with the level of responsibility for the role

What we offer

  • Supportive environment, an opportunity to grow and shine within the company.

What we ask:

  • Minimum degree: University preferred, personality important
  • Minimum work experience: Some admin experience
  • Please send you CV and covering letter


Are you the perfect candidate? Click the button 'apply now' and we'll contact you as soon as possible!

Extra information

Education Level
College, University
Working hours per week
1 - 40
Type of Contract
Full Time Jobs
Type of Job
Admin / Secretarial
Full UK/EU driving license preferred
Car Preferred
Must be eligible to work in the EU
Cover Letter Required

Oxford | Admin Jobs | Full Time Jobs | College | University

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