Unfortunately, this job is not active.

Executive Assistant to Chief Operations Officer in England

We are after enthusiastic students to join our team of publishing assistants. This role is very self defined and you can be responsible for finance, social media and book production.

What are you going to do

We require two part time Executive Assistants to our Chief Operations Officer, working 10-15 hours a week, 44 weeks in the year, starting on 21st November 2017.

The role requires a flexible, hardworking, innovative medical student/professional, with an eye for detail, and the creative flair to help facilitate making education more fun and more efficient for students worldwide. You will be expected to help within your skill level, with the operations of the company, from book production, to marketing, to finance, to attending conferences to promote our textbooks.

You will be reporting directly to the Chief Operations Officer and assisting them in their duties.

Example tasks include:

Working with a group of authors to develop a manageable schedule, with checkpoints and review process to maintain quality and adequate communication. Reviewing the tile, identifying its key strengths and weakness, and developing an individualised marketing campaign for launch.

Working with our medical school partners, ensuring good relationships, and effective engagement with the student committee with our products and opportunities.

Collating and analysing financial transactions, ensuring invoices are generated, received and processed, and looking to see where efficiencies may be created in our day-to-day operations.

Monitoring evidence and auditing – ensuring action plans are followed through, and identifying problems early, with development of appropriate management strategies.

Recruiting new members of the core work force, including authors, editors, book reviewers, and Unofficial Guide to Medicine ambassadors.

Attending either virtually or in person a monthly Unofficial Guide to Medicine team meeting to set company agenda for the ongoing month.

We acknowledge that medical students/professionals have important professional commitments, and will work within those constraints to ensure your work with the Unofficial Guide to Medicine supports your development as a doctor, and doesn't hinder it.

What we offer:

Payment equivalent to £3,168 to £4,752 plus expenses over the whole year, depending on hours worked, age, and experience.

What we ask:

  • Minimum degree: Currently in HEE
  • Minimum work experience: Must currently be university student with some experience of working with or within university societies


  • Ownership/usage of an Unofficial Guide to Medicine textbook. We expect candidates to have an awareness of our products, either through direct ownership or borrowing library copies.
  • Basic IT Skills including use of Word, Excel and Powerpoint
  • Good time management and communication skills. Many of the tasks you are given will be time sensitive. We are very accommodating to flexible time schedules, but professional commitments need to be made to any deadline mutually agreed upon.
  • Confidence with telephone and face-to-face meetings as we are student-facing company with lots of direct one-to-one engagement

Minimum work experience:

  • Previous publishing experience. This can be at any level, from journal article, to textbooks, to blogs, to magazines. Although we acknowledge you may not have had the opportunity for this, it is helpful as a demonstration of commitment.
  • Experience on a medical student or junior doctor committee. This will demonstrate teamworking ability in the context of a long term strategy.
  • Evidence of effective communication and teamworking skills. You will not be working in isolation, and so it will be helpful for us to see that you have the professionalism and confidence to maintain effective working relationships, and get the most out of your professional colleagues.
  • Current medical student/doctor. While not completely necessary to complete the tasks set an understanding of our audience and the healthcare sector is essential. Candidates with no medical experience must make sure they give clear reasoning as to why, for them, this is not a disadvantage.
  • Extra information

    Education Level
    Working hours per week
    1 - 10
    Type of Contract
    Evening Job
    Salary indication
    £7.20 per hour
    Responsible for
    Operational tasks, sponsorship, finance, book production
    Type of Job
    Accountancy, Customer Service, Online Marketing
    Full UK/EU driving license preferred
    Car Preferred
    Must be eligible to work in the EU
    Cover Letter Required

    Register now!

    Do you want to apply within one click and stay up to date on the newest vacancies that suit you? Signup as a student!

    Sign up for free