24 hours per week
Between £10,000 and £15,000 Per Year
What are you going to do:
How you will contribute:
- Manage all contributor payments and invoices, contracts and access – this includes setting up new contributors, managing bank account details, issuing contracts, ensuring access to correct country pages, maintenance of records of existing contributors, all general enquiries
- Provide back up for Asia team contributor
- Payments processing
- Liaise with finance staff to ensure new contributors are added to PeopleSoft Self Billing, changes in bank details of contributors are updated
- Resolve any payment queries or problems with the help of staff in finance
- Assist with travel and accommodation arrangements (including visa processing and legal documentation needed fortravelling) for Regional Heads and Editors
- Maintain central files (e.g. contributors' signed Master Agreements and Scope of Work, contributor correspondence) for CP teams, ensuring easy access to information
- Act as first point of call for editorial staff for any issues with this photocopiers / printers etc
- Field telephone calls for the regional teams when required, taking messages as necessary
- Organise meetings for the Regional Directors, Regional Editors and Editors as required. This will include staff/team meetings and meetings with external customers and contributors, booking meeting rooms with appropriate facilities, inform reception staff and greet arriving guests when necessary
- Organise stationery cupboards and order stationery supplies as required, ensuring that invoices are correct and are coded correctly
- Update CP phone list and distribute this list to Facilities, Postroom, IT and all CP staff worldwide
- Help the EA to the Managing Director and PA to the Editorial Director to organise and run internal events as required
- Responsible, with the Managing Director's EA for organising the allocation of spare desks and ensuring the relevant people are aware of the changes
- Provide ad hoc assistance to your line manager or other senior EIU staff. This includes admin support to a manager during a recruitment process i.e. sending out test materials to candidates
- Maintain central electronic records of all absences (eg sickness, holiday and travel) and ensuring that relevant people have access to it. The sickness records (summary and Return to Work forms) are to be passed to HR on a monthly basis
- Collate absence / movements for all Editorial for weekly distribution
- Completion of all IT and Facilities forms for new starters and leavers
- Create an induction programme for the new starter's first two weeks
- Ensure that new starters are provided with a clean desk and suitable materials e.g. EIU Style Guide
What we offer:
- 25 Days Holiday
- Free Economist Subscription
- Fantastic Exposure within a dynamic media organisation
What we ask:
- At least finished college A levels
- Administration
- Experience handling invoices
Apply
Are you the perfect candidate? Click the button 'Apply Now! and we'll contact you as soon as possible!
If this role matches your skills, experience and motivations then please submit your CV with a covering note identifying why you feel you would be a great addition to the team along with your salary expectations.
In return, we provide a supportive and progressive environment with a wide range of opportunities for you to grow both personally and professionally.
The Economist Group values diversity. We are committed to equal opportunities and creating an inclusive environment for all our employees. We welcome applicants regardless of ethnic origin, national origin, gender, race, colour, religious beliefs, disability, sexual orientation or age.
Extra information
The ideal skills for this role are:
- A level education or equivalent (Professional qualifications an advantage)
- Experience of an administrative position in similar commercial environment
- General awareness of world geography
- Excellent standard of spoken and written English
- Good working knowledge of Microsoft Office Systems (Word, Excel)
Further desirable competencies:
- Strong numerical skills
- The ability to prioritise
- Good communication skills
- Excellent telephone manner
- Flexibility/adaptability
- Focus and efficiency
- An energetic mind-set
- The ability to work under pressure
- The willingness to learn new systems and skills
- Status
- Closed
- Education Level
- College
- Location
- London
- Working hours per week
- 24
- Type of Contract
- Temporary Full Time
- Salary indication
-
Between £10,000 and £15,000 Per Year
- Responsible for
- Administrative Duties
- Profession type
- Admin / Secretarial, Secretary
- Full UK/EU driving license preferred
- No
- Car Preferred
- No
- Must be eligible to work in the EU
- Yes
- Cover Letter Required
- Yes
- Languages
- English
