Sports Partnerships and Event Co-ordinator in London

Job description

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

We an exciting new opportunity available for an Events Coordinator within our Sports Partnership and Event team. You will support the team in delivering the fulfilment of tickets and events across all of the Gallagher divisions within the Sports Partnerships Team.

For the last decade, Gallagher has been a steadfast supporter of club rugby at both community and professional levels. Our commitment deepened in 2018 when we became the Proud Title Partner of Premiership Rugby. Since then, we have focused on celebrating and supporting individuals in rugby who embody the sport’s principles and ethos, while actively engaging with business and rugby communities to provide opportunities and unite people through rugby.

Gallagher is an Official Partner of World Rugby WXV – the new, three-tier annual global women's competition featuring 18 teams. WXV is revolutionising the women's international rugby landscape, providing a meaningful pathway for all unions and a competitive springboard toward an expanded Rugby World Cup in 2025. Additionally, Gallagher will be the founding partner of the High Performance Academy, a fully immersive development and leadership program established by World Rugby and Gallagher. This initiative aims to increase the prominence of female coaches and other high-performance roles at elite levels of the sport, leaving a lasting impact on the women's game.

We are seeking a self-starter, with strong organisational skills,  who can work across the fulfilment of 17,000 tickets per season as part of Gallagher’s partnership with Premiership Rugby, as well as supporting the delivery of Gallagher’s ticket allocations for the Women’s Rugby World Cup 2025.  Being able to multi-task and strong interpersonal skills are essential when responding to all queries from key stakeholders on behalf of the Sports Partnerships Team.

If you are passionate about sports marketing and have a background in events, we would love to hear from you.

• Main point of contact / action for Rugby enquiries inbox
• Be able to manage multiple requests from multiple stakeholders in a timely manner
• Assist and manage dispatch of the weekly distribution of all rugby e-tickets across all Partnerships
• Update the allocation spreadsheets with host and guest emails
• Run weekly reports to feed into business development reporting
• Assist the Club Lead network by:
  • Working through system requests on a weekly basis and ensuring that all approvals / declines are made
  • Pro-actively flag where large numbers of tickets or hospitality assets are not being used
  • Communicating with hosts to ensure the smooth running of all tickets & hospitality
  • Ensuring guest names are entered into the ticketing system
  • Pulling together accurate guest lists (from 10 week in week out to 500+ for big gamesAttending club meetings where necessary
• Fulfil all requests for using the Gallagher Premiership Rugby trophy
• Manage the approvals and despatch of all signed merchandise
• Keep a track of all rugby related invoices and upload these to invoice system and tracker
• Event support such producing name badges, place cards, packing and sending event collateral
• Book couriers on behalf of the partnership team
• Attend rugby matches or events if required
• Prepare and send event / match day documentation such as photo consent forms for mascots
• Assist in the admin of Gallagher Game Days and Project rugby festivals

• Strong admin or co-ordinator experience, gained within marketing or events 
• A self starter who can manage their own workload
• Excellent communication skills
• Highly organised
• Attention to detail
• IT literate
• Eligibility to work in the UK

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Should you require reasonable adjustments to your application, please get in touch with

TAGlobalSupport@ajg.com

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Extra information

Status

Closed

Education Level

Secondary School

Location

London

Type of Contract

Casual / Part Time Jobs

Profession type

Sales

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English