Personal Assistant to COO - 12month FTC

Job description

Are you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? At Air Charter Service, our COO leads multiple back-office departments, and we’re looking for a proactive, organised, and adaptable Personal Assistant to support them for on a 12 month fixed term contract!



This isn’t your typical PA job. Alongside classic PA duties, you’ll dive into project-based work spanning facilities, IT, ISO certifications, business continuity planning, travel software, and more.

• Managing diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed)
• Coordinating meetings, agendas, and minutes with precision
• Handling confidential info with absolute discretion
• Overseeing the travel management system (Egencia) and ensuring travel policy compliance
• Leading ownership of global ISO certifications (9001, 14001, 21007) — organising audits, meetings, and environmental target setting
• Managing the company SOP library and assisting with document reviews and updates
• Supporting Business Continuity Planning activities
• Creating onboarding schedules for new team members reporting to the COO
• Collating director reports, organising holiday cover, and assisting with various back-office projects
  
  

• Proven experience supporting a senior manager or director is essential
• Strong skills in spreadsheets, Microsoft Teams, and diary management
• Exceptional organisational and multitasking abilities
• Quick problem-solving skills with a can-do attitude
• Friendly, approachable, resilient, and adaptable personality
• Confident working with senior leaders and other PAs
• Willingness to work occasional out-of-hours as needed
  
  

**Please note this is a 12month fixed term contract**

• 22 days annual leave per annum
• Free onsite gym with weekly classes
• Free breakfast, lunch and snacks in our onsite canteen "The Hangar"
• Private healthcare and pension
• On site parking
• 2x giving back days per year

Extra information

Status

Open

Education Level

Secondary School

Location

Surbiton

Type of Contract

Casual / Part Time Jobs

Published at

18-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English