Shipping Administrator

Job description

Job Summary

Ready to keep our shipping operations running smoothly in a fast-paced environment? Join us to coordinate domestic and export shipments, ensure compliance, and deliver exceptional service to our customers.

About The Role

As Shipping Coordinator, you’ll support the shipping team at our Haverhill site. You’ll manage export and domestic shipments, prepare documentation, and ensure compliance with customer and regulatory requirements. Working closely with packing, QC, customer service, and logistics partners, you’ll help us meet delivery deadlines and maintain operational excellence.

Where You’ll Make a Difference

• Allocate and prepare shipments, ensuring stock, shelf life, and packaging meet customer requirements.
• Coordinate with packing and QC to ensure timely order readiness and documentation (e.g., Certificates of Analysis).
• Create shipping documents including Dangerous Goods Notes, health certificates, and load sheets.
• Handle delivery queries and ensure all shippable orders are dispatched daily.
• Arrange special deliveries and time slots requested by Customer Service.
• Liaise with hauliers for ADR drivers and temperature-controlled transport.
• Monitor urgent shipments and communicate delays.
• Run reports (e.g., ZOOGN) and support logistics data sharing.
• Assist with problem-solving and support logistics projects as needed.
  
  

What Makes You The Right Fit

• Experience in export shipping, including hazardous materials.
• Strong knowledge of European road freight and deep-sea shipping.
• SAP experience and proficiency in Excel and Word.
• Aviation security, IATA, ADR, and IMDG training (preferred).
• Excellent organizational, communication, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
  
  

Why Choose Us?

• Be part of a global leader in logistics excellence.
• Gain valuable experience in a dynamic shipping environment.
• Work with supportive teams and trusted logistics partners.
• Competitive compensation and benefits.
• Opportunities for growth and development.
  
  

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit

IFF.com/careers/workplace-diversity-and-inclusion

to learn more

Extra information

Status

Closed

Education Level

Secondary School

Location

Haverhill

Type of Contract

Casual / Part Time Jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English