Human Resources Assistant

Job description

Job Purpose

To provide full range of HR administrative support, ensuring a level of process and record keeping efficiency for the HR function. Role operates under guidance from HR Manager and requires collaborative working approach with Payroll function.  

Main Duties

- Under supervision of HR Manager; to deliver admin support and process fulfilment across the range of HR processes, ensuring smooth and timely operation

-Check and process Disclosure and Barring Service (DBS) forms supplied by staff. Maintain the central records including all DBS checks being processed, to enable tracking and evidence of completion.

-Process all probationary, induction and appraisal documentation including, chasing outstanding information, recording forms on the HR system.

- Close working with Finance/Payroll, with dedicated time commitment at Payroll delivery time each month in the final week of the month – contributing to accurate delivery of pay process and ensuring employees receive accurate and timely remuneration. Pay date is the final working day of the month from January 2026

- Assist in payroll preparation by providing relevant data (absences, leave, etc)

- To maintain HR and Payroll databases accurately and efficiently.

 - HR and Payroll filing system to be maintained in timely and confidential manner, ensuring compliance with Data Protection.

- Keep personal files up to date, removing documents no longer needed and filing as necessary. Archiving leavers files.

- Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves

- Recruitment; process support, help with advertising internally & externally

- Supporting the recruiting manager with shortlisting & interviewing

- Onboarding of all new starters, issuing of contracts, receipt, and processing of new starter documents & RTW checks, completing ID checks.

- Working to comply with internal processes and practices

- Awareness of range of Employment Policies, including Disciplinary and Grievance, Absence Management, Company Sick Pay Policy etc.  

- Minute taking/HR support during investigation, grievance & disciplinary meetings

- HR Customer Service; response to ad hoc issues, ensuring appropriate response and/or follow up from HR Manager

- Relationship building to contribute to harmonious working environment

- Employee Handbook; working with HR Manager to ensure most up-to-date material is included in latest versions online and in hard copy

-Reward & Recognition; providing support to the Pay Review process under guidance of HR Manager.

- HR Administration. Producing/printing letters and correspondence relating to employment contracts or changes to terms and conditions, under guidance of HR Manager

- Responding to reference requests, as per Management Polices & Procedures

- Attendance at team meetings as/when required

- Member of the Vector Park Wellbeing Team

- Liaising with external providers (e.g. CIPD Inform, BrightHR, H&S providers, etc)

- Maintenance of up-to-date organisation charts

- Adding/removing users from the company intranet portal

- responsible for ensuring employment permits for staff are processed, where appropriate

Skills/Competencies

·       Strong IT skills – familiar with HR database systems, preferably BrightHR and Staffology payroll and also Microsoft Office suite of tools; Word, Excel, PowerPoint, SharePoint, MS Teams, etc

·       Ability to work calmly under pressure and in a timely manner

·       Ability to prioritise according to business needs

·       Communicative – interpreting information clearly and liaising with others. Professional verbal and written communication capability

·       Attention to detail – keen eye for accuracy

·       Ability and passion to continuously improve processes and procedures

·       Essential to demonstrate sensitivity to diversity and confidentiality matters

·       Team player

·       Initiative – requirement to operate in a standalone capacity as HR Manager will not always be physically present.

·       Self-organisation and self-motivation

·       Co-ordination and organisational skills

·       Adaptable – positive response to ebbs and flows of Payroll cycle will be important

Knowledge & Experience

·       Experience of working in an HR department with basic knowledge of HR processes is essential

·       CIPD Level 3 or Level 5 desirable

·       Ability to deal with bulk volume of administration workload essential

·       Basic level understanding of the range of employment legislation areas

·       Proven experience in using computerised databases and data entry

·       Proven ability to work independently and as part of a team

Extra information

Status

Closed

Education Level

Secondary School

Location

Slough

Type of Contract

Casual / Part Time Jobs

Profession type

Teaching / Instructors / Guides

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English