Facilities Supervisor (12-month FTC)

Job description

Location: Uxbridge, UB11 1FE

First point of contact for Production Management and crew supporting services regarding site-related matters, maintenance, and facility needs.

Key Responsibilities

General admin:

• Manage and maintain the calendar for studio operations and production schedules.
  

• Track and maintain daily staff occupancy numbers on site.
  

• Ensure all studios and associated spaces (green rooms, makeup rooms, dressing rooms, tech rooms, shared workspaces) are clean, functional, and production ready.
  

• Coordinate and monitor PPM with vendor and manage reactive works to ensure minimal disruption.
  

• Ensure the proper operation and servicing of all critical building systems including HVAC, power, lighting, and plumbing.
  

• Responding to urgent maintenance requests and emergencies.
  

• Maintain high standards across all site services, including cleaning, security, and catering.
  

• Log maintenance and facilities-related issues via the Vendor Helpdesk and follow up to resolution.
  

• Track job logs to ensure completion.
  

• Oversee regular pest control and plant maintenance services.
  

• Communicate upcoming maintenance, disruptions, or events to relevant teams via internal channels.
  

• Support internal office changes, including layout adjustments and signage updates.
  

• Maintain accurate documentation of building assets, inspections, and supplier performance.
  

• Oversee and restock the stationery cupboard.
  

• Manage the Ojmar locker system, including programming fobs and assigning access.
  

• Coordinate access passes with Security Admin for both the Studios and the building.
  

• Ensure contractors and staff have proper floor access when required.
  

H&S Support:

• Ensure full compliance with health & safety legislation and on-site protocols.
  

• Keep all statutory documentation up to date (e.g. Fire logbook, accident reports, inspection records).
  

• Deliver H&S inductions for new staff and contractors.
  

• Oversee RAMS submissions and confirm contractor compliance.
  

• Notify the H&S Advisor of external contractor works and ensure the correct Permit to Work (including Hot Works) is issued.
  

• Act as an Incident Controller and/or First Aider.
  

• Regularly inspect and restock First Aid kits.
  

• Check fire extinguishers are in place and in date.
  

• Keep the H&S notice board current, including evacuation plans, fire wardens, and first aiders list. Display the Employer's Liability Insurance certificate in accordance with legal requirements.
  

• Manage the COSHH cupboard-ensuring it is clearly labelled, locked, and up to date with SDS, with input from the technical production crew.
  

Parking Management

• Oversee on-site parking and ensure staff park in designated bays.
  

• Add frequent users in the ANPR system and allocate parking for visitors, talent, and contractors.
  

• Coordinate OB truck and delivery vehicle access.
  

• Monitor EV bays usage and queue management when needed.
  

• Liaise with production and security to facilitate parking during high-demand periods and events.
  

Catering Support

• Place callouts for coffee machine issues and follow up to resolution.
  

• Order tea, coffee, and general beverage stock for tea points.
  

• Ensure milk and dairy-free alternatives is in stock and within expiry dates across all fridges.
  

• Liaise with Foodles to manage Smart Fridge services, ensuring they meet production needs, flag and escalate technical or stock issues to the support team.
  

• Work with the team on vending machine stock management, refill machine if necessary.
  

Extra information

Status

Open

Education Level

Secondary School

Location

Uxbridge

Type of Contract

Casual / Part Time Jobs

Published at

17-12-2025

Profession type

Management

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English