Legal Secretary

Job description

AJ Chambers is delighted to be partnering with a prestigious international law firm to recruit a Legal PA for their Cheltenham office.

This is a fantastic opportunity for an experienced Personal Assistant to join a supportive, forward-thinking team within a highly regarded global organisation.

Project Coordination

• Act as the go-to point for client project support – distributing and coordinating tasks across the team.
• Set up processes for new client matters in partnership with Partners, Fee Earners, and client contacts.
• Support the preparation of pitches, presentations, and events to help the firm win and retain business.
• Identify opportunities for smarter, more efficient ways of working to enhance client delivery.

Client Relationship Management

• Be at the heart of client care – ensuring all correspondence is directed appropriately and responded to promptly.
• Maintain accurate client information in the CRM (InterAction) and champion data integrity.
• Communicate confidently with clients on behalf of Partners and Fee Earners, arranging meetings and managing queries.
• Support compliance by ensuring client terms of business are up to date and followed through.

Communication & Team Support

• Act as a key liaison between Partners, Fee Earners, and Business Resource teams.
• Handle incoming queries with professionalism and discretion.
• Collaborate with the Client Service Lead to ensure smooth coverage and consistent service across the team.

Financial Administration

• Assist with time recording, billing, invoicing, and expenses – ensuring accuracy and timeliness.
• Liaise with Finance to support billing cycles, credit control, and reporting.
• Use firm systems (including Chrome and 3E) to process and track financial data.

Administrative Excellence

• Oversee task distribution and progress tracking within the Client Services team.
• Manage diaries, travel bookings, and meeting logistics for Partners and Fee Earners.
• Coordinate rooms, technology, and catering for internal and client meetings.
• Maintain organised filing systems, manage client files, and support both short- and long-term administrative goals.

What We’re Looking For

• Proven experience as a PA, EA, or Client Services Assistant within a professional services or legal environment.
• Exceptional organisation and multitasking skills, with a sharp eye for detail.
• Confident, professional communication skills – both written and verbal.
• Tech-savvy, with proficiency in CRM systems (InterAction), Outlook, and 3E.
• A proactive, adaptable, and client-focused mindset – someone who thrives in a fast-paced, team-oriented environment.

For more information, please apply directly or contact Jess at AJ Chambers!

Extra information

Status

Closed

Education Level

Secondary School

Location

Cheltenham

Type of Contract

Casual / Part Time Jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English