Personal Secretary

Job description

Job Role:

Provide comprehensive support to the CEO, technical assistance to the Heads of Performance Monitoring, Liability, Operations & Cross-Sell, and coordination support to HR.

Key Responsibilities:

1. Meeting Coordination:

• Organize and coordinate meetings with internal teams and external clients.
• Prepare agendas, meeting materials, and minutes.
• Track and follow up on action points.

2. Diary & Calendar Management:

• Manage the CEO’s calendar, appointments, and contact lists.

3. Travel Management:

• Arrange travel and logistics (flights, accommodation, transport, visas) for staff and guests.

4. Office Administration:

• Handle purchase orders, payment requests, and stationery supplies.
• Maintain an efficient filing system and manage office hospitality.
• Act as the first point of contact for calls and visitors.

5. Communication & Correspondence:

• Manage CEO’s emails and correspondence.
• Liaise with internal and external stakeholders on behalf of the CEO.

6. Relationship & Contact Management:

• Maintain and manage key contacts and vendor relationships.

7. Reporting & Business Support:

• Provide business insights, prepare reports, presentations, and performance analysis.
• Support decision-making through data compilation and analysis.
• Coordinate HR-related activities and event-based tasks.

8. Other Duties:

• Undertake additional responsibilities as delegated by the CEO.

Extra information

Status

Open

Education Level

Secondary School

Location

Harrow

Type of Contract

Casual / Part Time Jobs

Published at

19-12-2025

Profession type

Accountancy

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English