What are you going to do:
The Office Coordinator is responsible for managing the general operations and facilities in the office, ensuring the office is fully operational during working hours. The Office Coordinator is involved in the organisation of LEWIS events and the booking of travel and accommodation (both domestic and international) for colleagues and guests. This role also provides key support to the HR teams and ad hoc projects and activities for the account servicing teams.
What we offer:
Central to our growth has been our policy of reinvestment, with the majority of profits returning to the company to propel development, including our Rise training Academy. We are the fourth fastest growing agency in the global top 50. What makes us different is that, not only are we independent, but we are 100% employee-owned.
As we rapidly scale the business, our challenge is not to lose any of our character. We must establish a clear and visible brand in the marketplace. We must be seen as entrepreneurial, agile, creative, credible and professional. We believe that we are on the cusp of something truly remarkable in our industry.
What we ask:
Operations administration
Ensure meeting room calendars are kept updatedEnsure all Operation materials (e.g. Euston Manual, Emergency Front Desk Manual, Phone lists etc.) are kept updated and shared with the Euston teamResearch and book hotel rooms, taxis and flights for colleagues and international visitorsBook couriers and ensure post is sent and received in a timely mannerEnsure that all visitors under the passport / secondment scheme have an agenda set upPromote meetings including the office monthly meeting, Friday meetings and Rise & Shine sessionsAd-hoc admin supportTeam support
Support the HR/Talent Team in various initiatives and projects, as and when requiredSupport the Global Project Manager and General Operations Director in periods of absence or as and when requiredSupport the HR, Marketing, Client Engagement and Account Servicing teams with any ad-hoc tasksGeneral
Be a cultural ambassador: promoting initiatives, using Yammer and all social media channelsProactive and ongoing communication with all stakeholders and line managerContribute and support the continuous improvement of systems, practices and policies ensuring they underpin our Company cultureActs professionally across the agency and represents LEWIS positivelyAct with discretion, understanding the importance of being confidential with highly sensitive informationAbout you
Fluent English speakerStrong coordination and communication skills gained in customer-facing role (e.g. HR, recruitment, PA, receptionist, operations support).An awareness of people and the ability to adapt your behavior to the needs of each individual you encounterAbility to be calm under pressure and deal with competing deadlinesExperience dealing with highly confidential information with discretionEducated to degree levelExperienced in managing a varied and changing workloadConfident and collaborative self starter with initiativeCreative thinking "outside the box" to providing solutions and solving problemsProven experience of multi-tasking administrative projects through to completionExcellent presentation, written and verbal communication skillsStrong Excel, Word and Power-point skills as well as a keen interest in social mediaWell organised; ability to prioritise; attention to detail; a pragmatic approachWell presented, energetic, good-humoured, pragmatic - a credible team player
Apply
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Extra information
- Status
- Closed
- Education Level
- University
- Location
- London
- Type of Contract
- Graduate Jobs, Full Time Jobs
- Profession type
- Admin / Secretarial, Secretary, Receptionist
- Full UK/EU driving license preferred
- No
- Car Preferred
- No
- Must be eligible to work in the EU
- Yes
- Cover Letter Required
- No
- Languages
- English
