Group Admin & Office Coordinator

Job description

Theo Paphitis Retail Group

Theo Paphitis Retail Group is made up of Ryman, Robert Dyas, Boux Avenue and London Graphic Centre, and is passionate about retail. It is a private group of businesses owned by its Chairman, Theo Paphitis, one of the UK’s most high profile business leaders.

Job Title:

Admin & Office Coordinator

Reporting to Head of Chairman’s Private Office based in Wimbledon

Job Summary:

To professionally assist the Head of Chairman’s Private Office to deliver a full service to the Chairman and any other key Directors as required, to ensure the smooth & efficient running of The Theo Paphitis Retail Group offices in Wimbledon.

Main duties & responsibilities to include but not limited to:

• Assisting with diary management (we are currently using Google products)
• Ensure all bookings in the diary are accurate and up to date
• Ensure that any visitors for the office are warmly welcomed and are notified in advance of the check in at reception
• Office management for 6th and 5th floor plus holiday cover for the 4th floor to include but not limited to:
• Stationery ordering
• Placing and putting away of the weekly grocery order
• One of the key contact for our building landlords regarding occupancy, cleaning etc
• Collection & delivery of post & parcels for the 6th & 5th floor plus holiday cover for the 4th floor
• Management of outgoing post
• Key contact/liaison with our warehouse team for the delivery and collection of cages & ensuring we are compliant with landlord requirements
• Support the planning and delivery of projects and initiatives, particularly with the events team
• Prepare presentations
• Purchase and serve lunch daily for the Directors each day (max 3 people) and to assist with lunches for the monthly Brand Senior Leadership Meetings (approx ten to twelve people)
• Chase for information/gather data on a regular basis

Background required:

• Proven admin skills
• Ability to deliver high quality work on time
• Very high level of accuracy and excellent literacy/numeracy
• Strong admin background in a very fast moving business ideally within retail
• Good knowledge of London would be advantageous

Essential Skills and knowledge:

• A polished self-confident individual who will be able to establish and sustain strong working relationships
• Excellent written & oral communication
• ‘Can-do’ attitude & ready to get involved at all times & a team player
• Fast learner – adapting to new processes in rapid change climate
• Flexible, happy to pick up and deliver a wide range of projects or tasks
• High levels of energy and enthusiasm, but able to remain calm and focussed in pressurised situations
• Loyalty, reliability, passion & commitment to the job
• Resilient to last minute changes and react accordingly
• Always thinking ahead and being proactive
• Tenacious, resourceful, organised, adaptable & never fails to deliver
• Highly professional, presentable & personable
• Absolute discretion
• Flexible and happy to pick up projects and tasks which are not always in the traditional remit of an admin coordinator
• Must have Maths and English GCSE Grade A* - C / 9-4 (or equivalent)

In return we offer:

• The opportunity to complete a Business Administration Apprenticeship
• Competitive salary & benefits
• Work in a culture that supports development & learning with strong team working ethos
• Generous holiday & discounted products within the group

No agencies please.

Extra information

Status

Open

Education Level

Secondary School

Location

Wimbledon

Type of Contract

Full Time Jobs

Published at

01-02-2026

Profession type

Retail

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English