Executive Assistant - Temp Role | Immediate Start

Job description

This is a great opportunity for an Executive Assistant with Banking exposure and who is available at short notice to join a leading Financial Services organisations based in the City on a temporary contract.

Key Responsibilities:

Provide high-quality administrative support to designated Senior Managers and their teams in the London Branch. As a key member of the Executive Assistant team, deliver proactive, reliable support to assigned individuals and groups, ensuring cost efficiencies and adherence to budgets and policies.

Main Areas:

• Manage comprehensive diaries for designated Senior Managers, coordinating calendars and resolving conflicts.
• Oversee diary management, meeting logistics, travel arrangements, and related expense processes for stakeholders as needed.
• Organise travel, arrange visas, monitor timekeeping, and provide general ad hoc administrative support to the Senior Managers and their teams.
• Act as delegated expense and travel approver for assigned Senior Managers; complete and verify expense reports promptly.
• Track attendance at internal committees and meetings; arrange meetings and introductions internally and externally.
• Support filing and maintenance of client information in the Client Relationship Management system (Nat1), including meeting uploads, contact updates, feedback, and supporting documents.
• Create and maintain KPI reports for senior management (e.g., P&L, client contributions, team activity, key project progress, expenses).
• Coordinate with London Communications to organise client entertainment and internal/external colleague events.
• Screen, direct, and respond to phone calls and inquiries; manage requests as appropriate.
• Complete the Odeon Ethics process to register client meetings in the Compliance tool.
• Assist senior management with cross‑department coordination and liaison with international offices.

Key Skills:

• Proven executive assistant experience, preferably in Financial Services.
• Proactive, collaborative mindset; contributes to a high-performing team culture.
• Strong time management and organizational skills with excellent interpersonal abilities.
• Excellent written and verbal communication; high attention to detail.
• Able to manage multiple, shifting deadlines in a demanding environment; prioritises effectively.
• Advanced user of Microsoft Word, Excel, and PowerPoint; able to learn new tools quickly.
• Self-motivated, reliable, discreet, and able to act decisively when needed.
• Curious, entrepreneurial attitude with initiative.
• Diplomatic and approachable, maintaining professionalism in all interactions.
• Comfortable handling confidential information with sound judgement.

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full Time Jobs

Published at

10-03-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English