Part Time Admin Support (Leeds)

Job description

AboutWe are seeking a proactive and highly organised Administrative Support professional to join our Leeds studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, contracts coordination, and studio support activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front‐of‐house excellence, and supporting key business systems and processes across the wider practice. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative and coordination functions while contributing to a collaborative and fast‐paced working environment.

Tasks & ResponsibilitiesReception Role (Business-wide role)Acting as the first point of contact for the business, this role ensures a professional and efficient front‐of‐house service while supporting communication across studios.

Switchboard (coordination with London)

Managing the reception inbox

Managing the secretarial inbox

Dealing with incoming and outgoing post (when required)

Dealing with couriers

General Administration (Leeds/Manchester)Providing essential administrative support to the studio, this role ensures the smooth running of day‐to‐day operations and travel coordination.

General admin support within the studio

Booking train tickets and accommodation for awards and events (following PO approval)

Booking train tickets and accommodation for project‐related business travel (following PO approval)

Ordering consumables in conjunction with accounts (e.g. Stationery and office supplies)

Note: Reception switchboard and inbox coverage must be maintained 5 days per week, between 8:30am–5:00pm. Working days and hours should be aligned to ensure this coverage.

Facilities (Leeds)Supporting the upkeep of a well‐presented and functional office environment, this role helps ensure smooth facilities operations across the studio.

Organising access cards

Topping up and cleaning the coffee machine

Supporting liaison with management company and landlord.

Appointments & Contracts (Business‐wide)This area supports the coordination and tracking of key contractual and appointment processes across the business.

Managing the dlacontracts inbox

Maintaining the Appointment Tracker

Maintaining the Sub‐consultant Appointment Tracker

Tracking potential PII claims.

Business Management System (Business‐wide)Supporting the ongoing development and consistency of internal systems, this function helps ensure effective process control across the business.

Maintaining the BMS Process Control & Continual Improvement Tracker

Ad Hoc SupportProviding flexible support as required, this role works closely with the studio management team to assist with day‐to‐day operational needs.

Ad hoc support as necessary during the working day, coordinated with the studio management team

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Extra information

Status

Closed

Education Level

Secondary School

Location

Leeds

Type of Contract

Full Time Jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English