Administrative Assistant

Job description

Edward Young Notaries & Lawyers – London (West End)

Edward Young Notaries & Lawyers is a highly respected specialist Notarial and Private Client practice with a 25-year track record of excellence. Based in the heart of the West End, we support a distinguished client base including FTSE 100 companies, multinational organisations, hedge funds, family offices, and high-net-worth individuals.

We are now seeking an  administrative assistant — to join our growing team and provide first-class support across our Notary, legalisation, and private client workstreams.

This is an exceptional opportunity to build hands-on experience in a fast-paced, specialist legal environment outside traditional law firm structures. The role offers real responsibility, client exposure, and the chance to develop a wide range of skills.

Role Details

Position: administrative assistant

Contract: Permanent

Location: London (West End)

Hours: Monday to Friday, 8:30am–5:00pm

Reports to: Notaries and the Notarial Manager

Qualifications

• Effective Communication skills, both written and verbal
• Attention to detail and organisational skills
• Ability to prioritise tasks and manage time effectively
• Previous legal experience is advantageous
• Ability to speak another language other than English

What You Will Do

Client Service

• Act as a first point of contact, delivering professional, timely support to internal and external clients.

• Represent the firm with confidence and professionalism at all times.

Administrative & Operational Support

• Manage diaries, schedule appointments, and coordinate client communications.

• Handle incoming email, correspondence, scanning, photocopying, and post.

• Prepare and format documents and maintain organised digital and physical files.

• Obtain AML information and supporting documents from clients efficiently.

• Ensure files meet quality standards and deadlines, and accurately track all work in the CRM.

File & Data Management

• Enter client information and document details into the CRM promptly and accurately.

• Maintain precise records of notarised documents in accordance with firm guidelines.

• Ensure data retention policies are consistently followed.

Financial Support

• Understand the firm’s billing processes and assist notaries with timely invoicing.

Practice Management

• Follow all firm policies and professional standards, contributing to a high-quality, compliant operation.

Qualifications & AttributesEssential

• Previous administrative office experience

• Excellent written and verbal communication skills

• Strong attention to detail and accuracy

• Ability to prioritise tasks and work independently

• Confident using technology, including email, CRM systems, and scanning software

• Professional, reliable, and well-organised

• Ability to speak another language in addition to English

Desirable

• Experience in a legal, financial, or professional services environment

• Familiarity with CRM or document management systems

A degree is not required for this position.

What We Offer

• Competitive salary and pension scheme with potential for salary progression

• Stable, long-term administrative role within a respected practice

• Full training in notarial processes, billing, and client systems

• A supportive, forward-thinking team committed to quality

• A beautiful office environment in the heart of central London

• Exposure to high-value international clients in a professional yet approachable setting

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full Time Jobs

Published at

27-05-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English