Personal Assistant – Office-Based

Job description

We are looking for a proactive, hands-on and highly organised Executive Assistant to provide day-to-day support to a senior team. This is a varied and fast-paced role, ideal for someone who is confident working in a busy environment and is able to adapt quickly to changing priorities.

Experience within hospitality, construction, property, or another fast-moving industry would be highly beneficial, as the role requires someone practical, solutions-focused, and comfortable supporting both office-based and operational matters.

Key Responsibilities

• Diary & Scheduling Management – Organise and manage busy and complex calendars, prioritise meetings, and ensure efficient use of time.
• Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups.
• Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive.
• Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard.
• Point of Contact – Act as a key liaison between the executive and internal teams, clients, contractors, suppliers, and external stakeholders.
• Event & Project Support – Assist with the planning and coordination of events, business projects, site visits, and ad-hoc initiatives.
• Office & Administrative Support – Maintain accurate filing systems, manage expenses, support day-to-day office requirements, and assist with general administrative duties.
• Confidential Support – Handle sensitive information with the utmost discretion and professionalism.
• Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands.

What We’re Looking For

• Proven experience as a PA, EA, senior administrator, office manager, or similar support role
• Experience within hospitality, construction, property, or a fast-paced operational environment is highly desirable
• A hands-on, can-do attitude with the ability to take initiative
• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
• Confident using MS Office and/or Google Workspace
• Ability to remain calm under pressure and adapt quickly to changing priorities

This is a great opportunity for someone who enjoys being at the centre of a busy team, thrives on keeping things organised, and is confident supporting senior stakeholders in a varied, hands-on role.

Extra information

Status

Closed

Education Level

Secondary School

Location

London Area

Type of Contract

Full Time Jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English