Office & Operations Administrator

Job description

Hours: 09.00am - 17.00pm

Days: Monday – Friday (Friday WFH)

Our Team:

The Operations team is central to our continued success and plays a key role in supporting our ambitious growth plans. The function is led by the Chief Operations Officer and supported by the Compliance & Operations Manager.

As an Office & Operations Administrator, you will work closely with the Compliance & Operations Manager to ensure the smooth and efficient running of the office environment. This includes maintaining high standards across facilities, Health & Safety, and supplier management, while delivering a professional experience for staff, contractors, and visitors.

Key Responsibilities:

• Act as the first point of contact for the office, welcoming visitors and maintaining a professional front-of-house experience.
• Provide gatekeeping support to senior stakeholders where required
• Oversee day-to-day office operations, including facilities management, maintenance, and Health & Safety compliance.
• Manage incoming calls via building reception.
• Ensure all communal areas, including breakout spaces, are clean, organised, and well-maintained.
• Support contractor activities, including travel arrangements (via TravelPerk) and coordination of contractor-related events.
• Maintain effective office functionality, ensuring a well-run and efficient working environment.
• Build and manage professional relationships with office suppliers and service providers
• Support the organisation and delivery of company-wide events (e.g. Christmas party, internal events) – sometimes working outside of 09.00am-17.00pm to support.
• Manage stock levels of office supplies, including regular stock checks and reordering
• Coordinate meeting room bookings, ensuring rooms are presented to a high standard at all times.
• Provide ad hoc administrative and project support to Managers and Directors as required.

Extra information

Status

Open

Education Level

Secondary School

Location

City Of London

Type of Contract

Full Time Jobs

Published at

11-07-2026

Profession type

Logistics jobs

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English