Design Coordinator

Job description

Design Coordinator / Assistant Design Manager – Role Overview

Key Responsibilities

Design Tracking & Information Management

• Maintain and update key design trackers, including IRS, design deliverables, comments, RFIs and package review trackers.
• Keep tracker statuses up to date based on information received from consultants, subcontractors and project teams.
• Highlight missing, overdue or inconsistent information to the Design Manager.
• Support the collation and review of design information.
• Track consultant and subcontractor deliverables against agreed programme dates.

Document Control & Information Management

• Upload, file and track drawings, documents and submissions through Procore, SharePoint or relevant CDE platforms.
• Ensure revisions, document titles, statuses and references are accurately recorded.
• Assist with preparing design review workflows and information packs.
• Maintain clear records of issued, reviewed and superseded information.
• Liaise with the wider project information management team where required.

Meetings & Action Management

• Prepare information packs for design meetings, workshops and package reviews.
• Attend design meetings and workshops and record clear meeting notes and actions.
• Maintain action trackers following design team meetings and coordination sessions.
• Follow up outstanding actions with consultants, subcontractors and internal teams.
• Escalate delayed or unresolved actions to the Design Manager.

Design Coordination Support

• Assist the Design Manager with coordinating consultant and subcontractor responses.
• Collate design comments from design, commercial and site teams.
• Track the close-out of design comments, queries and outstanding actions.
• Maintain design registers, schedules and project correspondence.
• Identify gaps between issued information, required deliverables and project trackers.

Project Team Support

• Provide administrative support across design, commercial, site and project team interfaces.
• Maintain visibility of design actions, responsibilities and deadlines.
• Prepare summaries of outstanding design items for internal progress meetings.
• Support the Design Manager in maintaining accurate, organised and auditable project records.

Responsibility

The Design Manager retains responsibility for design leadership, technical coordination, design risk, consultant/subcontractor direction and overall design strategy. This role provides structured coordination and administrative support to ensure the design process remains organised and on programme.

Experience & Profile

The role would suit someone with approximately 1–3 years' experience in:

• Design coordination
• Assistant Design Management
• Document Control within a construction environment
• Graduate-level construction, architecture, engineering or project management

Required Skills

• Good understanding of construction drawings and design information.
• Strong document control and information management skills.
• Confident using Excel and managing project trackers.
• Experience with Procore, SharePoint or another CDE would be beneficial.
• Strong written and verbal communication skills.
• Able to record clear actions and follow these up professionally.
• Highly organised, accurate and detail-focused.
• Comfortable working within a fast-paced construction project environment.
• Confident liaising with consultants, subcontractors and internal project teams.

Desirable Experience

• Previous experience working for a main contractor.
• Understanding of design review and approval workflows.
• Familiarity with RFIs, submittals, drawing registers and design trackers.
• Experience tracking consultant and subcontractor design deliverables.
• Understanding of construction project stages and the wider design coordination process.

Extra information

Status

Open

Education Level

Secondary School

Location

Southend-On-Sea

Type of Contract

Full Time Jobs

Published at

01-08-2026

Profession type

Design / Fashion

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English