Administrative Assistant

Job description

Duration: 6 months

Location: Aberdeen (Portlethen)

About the Role

We are currently seeking an Administrative Support professional to join a busy Operations team. This is an excellent opportunity for an organised and proactive individual who enjoys supporting operational activities, coordinating documentation, and working with multiple stakeholders in a fast-paced environment.

If you're looking for your next opportunity with a global engineering and energy business, we'd love to hear from you.

Key Responsibilities

• Provide administrative support to the Operations and AMO teams.
• Maintain and update equipment and personnel cost tracking sheets.
• Use Oracle to monitor spending and identify cost-saving opportunities.
• Create requisitions and support equipment mobilisation and demobilisation using Maximo.
• Coordinate pre-job and post-job documentation with Account Managers.
• Organise, scan, and maintain accurate project documentation and job records.
• Liaise with suppliers to coordinate third-party rentals and operational requirements.
• Develop and maintain project trackers, reports, and operational spreadsheets.
• Support HSE, Quality, and Compliance initiatives across the Operations team.
• Provide administrative cover for team members during annual leave or absences.
• Perform additional administrative duties as required.

Skills & Experience

• Previous experience in Administrative Support, Operations Administration, Project Coordination, or a similar role.
• Strong Microsoft Office skills, particularly Excel.
• Knowledge of Oracle, Maximo, or Fieldglass CRM is advantageous.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• High attention to detail with excellent record-keeping abilities.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

www.ustechsolutions.com

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Recruiter Details:-

Name: Aman Jha

Email: aman.jha@ustechsolutionsinc.com

Internal Id:-26-00171

Extra information

Status

Open

Education Level

Secondary School

Location

Aberdeen

Type of Contract

Full Time Jobs

Published at

20-08-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English