Academic Coordinator

Job description

Full Time

In Office - Oxford

6- Month Contract with opportunity for extension

Main Duties

Programme Development

• Ideating new programmes and events, assessing programme needs with line manager and others

• Researching and contacting prospective speakers for our programmes and events

• Timetabling and scheduling of sessions online and offline

• Setting up online sessions and offline classroom premises when appropriate

• Preparing and processing all related paperwork

Programme Coordination

• Ensuring smooth day-to-day running of the programmes

• Maintaining and updating database as requested

Materials Creation

• Creating course handbooks and syllabi to be sent to students

• Proofreading any course materials

• Creating and developing written promotional materials; developing new market leads

• Preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities

Student Support

• Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content

• Communicating clearly and in an engaging manner with the students, primarily through WeChat

• Interviewing prospective students for our courses

Team Participation and Responsibilities

• Maintaining and improving efficiency of current working methods

• Prioritising your workload effectively and pre-emptying any issues that may arise where possible

• Similar general administration duties and programme support tasks online and offline

Skills

Essential:

- Administrative experience in an office setting

- Ability to work calmly under pressure, prioritising work and meeting deadlines

- Good computer skills

- Attention to detail

- Pro-active and ‘can-do’ attitude

- Clear interpersonal and communication skills

Desirable:

- Master’s degree (or BA degree + significant experience)

- 2 years of experience at similar level

- Experience working with international participants and students

- Good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context

- Good knowledge of Oxbridge system and tutorial teaching

Benefits:

- Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually)

- Company Events including Dinners, Social Activities.

Pay: £26,000.00-£28,000.00 per year

Extra information

Status

Open

Education Level

Secondary School

Location

Oxford

Type of Contract

Full Time Jobs

Published at

01-08-2026

Profession type

Teaching / Instructors / Guides

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English