Executive Assistant

Job description

Executive Assistant | Biotech | City of Westminster| Hybrid (4 days office / 1 day home) | Contract to March 2027

Robert Half is working with a fast-growing, VC-backed biotech business to find an Executive Assistant to provide maternity cover, supporting a team of four senior executives through a critical growth period until March 2027

The role

• Provide exceptional, high-volume diary management across four executives, including a CEO, CFO, CBO and a fourth exec, each with distinct working styles
• Manage complex travel arrangements, including visa coordination
• Support with board packs and liaison with board members
• Manage expenses processing and review
• Support investor meetings and complex scheduling around fundraise activity
• Provide light-touch HR admin support (Bamboo updates, salary letter mail merges)
• Manage day-to-day office needs: meeting room bookings, supplier liaison, landlord issues, office supplies

What you'll need

• Proven experience in a fast-paced, dynamic environment: start-up, scale-up, fintech or biotech
• Strong, confident personality with the ability to push back on senior stakeholders
• Exceptional organisation and time management
• Proactive, solutions-focused approach; able to spot issues before they land
• High attention to detail and comfort with high email volume
• Flexibility to occasionally work outside standard hours, including some weekends, during peak periods

Details

• Location: City of Westminster, London (hybrid, 4 days office / 1 day home)
• Contract: to March 2027 (approx. 7 months)

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full Time Jobs

Published at

02-09-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English