Office Administrator

Job description

In-house Shipping Company in London.

The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organised and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out.

POSITION REQUIREMENTS

• Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.
• Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence
• Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.
• Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.
• Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters
• Support onboarding activities of new hires and interns
• Process invoices in SAP and keep track of payments
• Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.
• Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service

CANDIDATE PROFILE

• Previous experience in a similar role, supporting various functions, in a well-established and organised office/company
• A University degree will be considered an asset
• Fluency in both written and verbal communication in English
• Proficient in Microsoft Office
• Flexible and effective time management and ability to prioritise tasks and meet deadlines
• Strong organisational skills
• Attention to detail and problem-solving skills
• Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level
• Self-motivated and trustworthy
• Ability to learn on the job and adapt to changes
• Must be able to work in office 5 days per week

REMUNERATION PACKAGE

• Competitive compensation package including performance related annual bonus
• Pension plan and medical scheme
• A high standards working environment that supports learning and development opportunities

If this role aligns with your background and expertise, please do not hesitate to get in touch.

Extra information

Status

Open

Education Level

Secondary School

Location

London Area

Type of Contract

Full Time Jobs

Published at

03-09-2026

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English