Purchasing Assistant

Job description

We are looking for a highly organised and detail-driven Purchasing & Finance Assistant / Coordinator to join our London team, supporting the procurement and delivery of FF&E and OS&E across exceptional residential and hospitality projects around the world.

This is a varied, hands-on role spanning purchasing, procurement operations, project support, finance administration and data management. We’re looking for someone who loves organisation, is exceptionally comfortable with detail and numbers, and considers a beautifully maintained Excel tracker a thing of joy.

THE ROLE

Working closely with our Procurement and Finance teams, responsibilities will include:

• Supporting the purchasing process from RFQ through to order placement and delivery

• Issuing and managing supplier RFQs, quotations and order information

• Raising and maintaining Purchase Orders and purchasing records

• Liaising with suppliers, coordinating orders and proactively following up on actions

• Processing supplier invoices, payables and financial information

• Supporting AP/AR administration and invoice reconciliation

• Maintaining detailed project, purchasing and financial trackers

• Processing, checking and managing data across multiple live projects

• Supporting month-end reconciliations and reporting

• Assisting with procurement budgets, cost reporting and financial records

• Coordinating with suppliers and logistics partners to support deliveries

• Providing wider project, procurement, finance and administrative support to the team

ABOUT YOU

You’ll be a meticulous and highly disciplined individual who takes real pride in accuracy, organisation and getting the detail right.

Ideally, you will have:

• Previous experience in purchasing, buying, procurement, project coordination, finance administration or accounts support

• Experience within FF&E / OS&E procurement, interiors, hospitality, luxury, construction or a related industry would be a strong advantage, but isn’t essential

• Excellent and confident use of Microsoft Office, particularly Excel

• Strong numerical skills and confidence working with financial data

• Experience processing invoices, POs, reconciliations and/or AP/AR

• Excellent attention to detail and an ability to spot inconsistencies before they become problems

• Strong written and verbal communication skills

• Confidence liaising directly with suppliers and internal project teams

• Exposure to logistics and international purchasing would be advantageous

• Experience with Xero would be a plus

• The ability to manage multiple priorities in a fast-paced environment without compromising accuracy

You may currently be working as a Purchasing Assistant, Procurement Coordinator, Buying Assistant, Project Assistant, Project Coordinator, Finance Assistant, Finance Administrator, Accounts Assistant, Accounts Administrator, AP/AR Assistant or Administrative Coordinator and looking for a role that brings these skills together across purchasing, project support, finance and procurement operations.

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Full Time Jobs

Published at

18-09-2026

Profession type

Design / Fashion

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English