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Project Assistant in Surrey Research Park

This role is to support delivery of the Enterprise M3 Growth Hub; a service that provides information and advice to businesses within Hampshire and Surrey. Working with a number of different partners and clients, the role will be varied including: general admin support for the Growth Hub Director, Project Manager and broader team, marketing and event support, basic financial management, CRM data input and cleansing, dealing with enquiries and preparing reports and information as required.

What are you going to do

The Project Assistant Role:

Provide an effective administration support service to the EM3 Growth Hub Director and team including; completing expenses and credit card summaries, room booking management, writing up minutes from meetings, basic office management and managing the diaries of key team members.

Supporting the Senior Project Manager with CRM/client database activities including inputting data to the CRM, undertaking data cleansing regularly, ensuring compliance with GDPR and privacy policies.

Undertaking surveys and telephone calls to gather impact information and recording the results to support with reporting.

Working with the technology systems used by the service to become "super user", capturing the right information that enables the service key performance
indicators to be understood.

Be the first point of contact for enquiries and coordinating next steps for

Co-ordinate the marketing materials (hard copy, email marketing, social media) for events and projects and represent the Growth Hub at events where requested.

Liaising closely with the Director and Marketing Manager to provide website admin support, content updates, working with the team to develop content that is
engaging, published to a high standard and relevant.

Support the planning and development of digital campaign strategies to meet the needs of the service via a range of digital channels including the website. Assist with social media, case studies updated, liaising with BQ and data analysis for business development

Liaise with suppliers

Basic financial management duties including, issuing purchase orders, completing supplier forms, issuing invoices, chasing payments and general reconciliation of expenditure

Event logistics, catering, setting up requirements, preparing delegate information, venue liaison and delegate liaison.

Proactively supporting the team and Director with projects and growing the sales funnel for quality scale up businesses

Maintain active and effective relationships with external project partners and sector teams and attend meetings as required

What we offer

  • 25 days annual leave + bank holidays
  • Birthday Holiday
  • Company pension scheme
  • Healthcare Cash Plan
  • Employee Assistance Programme
  • Purchase Additional Annual Leave
  • Cycle Scheme
  • Online Discount Platform
  • Childcare Vouchers

What we ask:

  • At least finished university degree
  • Excellent attention to detail
  • Excellent telephone manner and confident in both making out-bound calls and receiving in-bound calls
  • Administrative experience in a business to business environment
  • Being able to work as part of a team
  • Excellent organisation skills
  • Excellent time management skills
  • Some understanding and Interest in SME businesses and business support
  • Full Driving License
  • Good research skills
  • Customer relations skills and the ability to build long term relationships
  • Good IT skills
  • Event industry experience

Extra information

BE Group is an equal opportunities employer and does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation.

Application notice... We take your privacy seriously. When you apply, we shall process your details to review for this vacancy only. As you might expect we may contact you by email or telephone. This processing is conducted lawfully on the basis of our legitimate interests. Please refer to our website for further details.

Education Level
Surrey Research Park
Working hours per week
37 - 37
Type of Contract
Full Time Jobs
Salary indication
£20,000 Per Year
Responsible for
Administration and marketing support
Type of Job
Admin / Secretarial, Project Management
Full UK/EU driving license preferred
Car Preferred
Must be eligible to work in the EU
Cover Letter Required

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