Do you want to protect your essential word document from getting disrupted or hacked? Do you want to generate a password for your word document but don’t know how to do it? Don’t worry. In this article, I will discuss how you can protect your word document quickly and efficiently and learn in-depth about the features of a word document. Then, you can join the Microsoft Office training program course to sharpen up your skills and become a pro while working on Microsoft Word.

How To Protect Your Word Document?

Passwords must be case-sensitive and no longer than 15 characters. Word will not be able to recover your password if you lose it or forget it. Instead, make a duplicate of the password and store it somewhere safe, or construct a strong password that you can remember.

To Make Password for Word on MacOs-Newer

  • Protect the Document by going to Review > Protect Document.
  • Protect Document is present under the Review tab.
  • You can choose whether to require a password to open the Document, alter the Document, or both under Security. To double-check your passwords, type them in again. Security is emphasized in the Password Protect dialogue box.
  • Click the OK button.

To Form Password for Word on Mac 2011’

  • Select the option of Preferences from the Word menu.
  • Click the Security Security Preferences option under Personal Settings.
  • Type a password in the Password to open the box, then click OK.
  • Type the password again in the Confirm Password dialogue box, then click OK.
  • Select Save alternative text from the drop-down menu.

How To Create Password for Word on Web

Word Online can't encrypt documents using passwords, and it can't modify password-protected documents. Instead, click or press Open in Word to open your document in the desktop version of Word if you want to password-protect it. To open the document after adding password security, you'll need to utilize the Word desktop software.

Apart from creating passwords for your word documents, you can protect your word documents through these modes:


Read-Only Mode

By making a document read-only, you can ensure that no one else can alter it. To see your security choices, go to File > Info > Protect Document. Select Always Open Read-Only from the Protect Document menu. Simply save the document, close it, and then reopen it. According to Word, the author would like you to open this as read-only unless you need to make changes. To open the document in read-only mode, select Yes. Anyone can, of course, refuse and open the document in edit mode. The idea is to make it easy for individuals to open the document as read-only to make inadvertent alterations less likely. Still, you can permanently remove the read-only option.

Add Digital Signature

To add a digital signature to your document, go to File > Info > Protect Document and select Add a Digital Signature. It shows that you and no one else signed your Document, indicating that you were the last person to update and save it. A signing certificate is required to establish a digital signature. When you do this for the first time, Word displays a message asking if you want to create a digital signature. If you select Yes, a Microsoft support page will appear to assist you in obtaining a digital ID. To get a digital ID, click on the links for the various suppliers.  

Then, press the option of “Add or remove a digital signature in Office files,” click the “Add or delete a digital signature in Office files” link. Scroll down the page to find out more.

Return to the Protect Document button and click Add a Digital Signature once you've obtained the digital ID. Complete the required fields and then click the Sign button. You may be prompted to confirm the digital signature, after which you should click OK. Your document has now been digitally signed and turned into a read-only document. According to Word, a document is signed and declared as final, and if anyone tampers with it, the signatures will become invalid. In addition, the notice of your digital signature will be visible to anyone who opens the document.

Add Editing Restrictions

You can establish exceptions for individuals to alter some parts of your document if you choose the option for Comments or No modifications (Read-only). Check the box for Everyone in the Exceptions section and pick any parts of the document that you wish to be editable.

Add Protection

After you've set everything up, select "Yes, Enforce Protection," then type and retype a password before clicking OK. When you save, shut, and reopen the document, you'll notice that the editing controls on the top ribbon have been greyed out. If you authorized editing in some document areas, click on that section to reactivate the rules.

Select "Yes, Enforce Protection" after you've finished configuring everything, then type and retype a password before clicking OK. The editing controls on the top ribbon have been greyed out when you save, close, and reopen the project. If you are permitted to alter certain parts of the document, go back to that section and reactivate the controls. Click the Review tab and then the Restrict Editing icon to turn off the protection. At the bottom of the Restrict Editing pane, click the Stop Protection option, enter the password and click OK. Uncheck the Formatting and Editing Restrictions choices in the box that appear.


Restrict Your Content Editing

  • To restrict how readers can update content in the document, tick the box next to "Allow only this type of editing in the document" under Editing Restrictions. Then, choose from four alternatives by using the drop-down menu below:
  • Tracked changes activate Track Changes in the document and disable all other editing options.
  • Readers can leave comments on your work without making any changes, thanks to comments.
  • Readers can fill out forms you've developed, but they can't change the content of the forms.
  • There have been no modifications. (Only read) Puts your document in read-only mode, preventing any changes.

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